Wednesday, June 21, 2006

Removing Old Addresses from Outlook 2003 Autocomplete

Outlook 2003 users know about the Autocomplete function that makes certain e-mail addresses or nicknames automatically appear as you are typing e-mail addresses in the To, CC, or BCC text boxes.

What happens when someone's address changes? They likely change it to something similar to what it used to be. So now, when you are adding an e-mail address, both the old and the new address appear and you have to be certain that you are using the correct address. But how do you stop that annoying, old e-mail address from appearing again?

The next time you are typing an e-mail address and the list of e-mails automatically appears, use the down arrow on the keyboard to move your highlight to the old address and press Delete on your keyboard.

There you go. There are some rare instances when that address could reappear in the future. For example, if you receive a message from someone who included the old e-mail address on accident, it could reappear.

If you would rather just turn the whole thing off, follow these instructions:

Click on Tools on the Menu Bar
Click on Options
Click E-mail Options
Click Advanced E-mail Options
Under When sending a message, clear the Suggest names while completing To, Cc, and Bcc fields check box.

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