Monday, June 12, 2006

Restart Numbering in MS Word

I often utilize the numbering tool in MS Word. This is the tool found on the Formatting toolbar that automatically creates a numbered list for you. Every time you hit the Enter key, a new number is created.

One quirk of this tool is the habit MS Word has of continuing a numbered list. In other words, if you are creating two numbered lists, Word may begin the second numbered list where the first one left off: (follow me here)

1. For example, . . .
2. If I am creating a numbered list, . . .
3. and then I end a numbered list. . .

. . .to continue typing, the next time a create a numbered list, the first number may be a 4, not a 1.

If that ever happens to you, no fear:

  • Make sure your cursor is somewhere in the numbered list you need to fix.
  • Click on Format on the menu bar.
  • Click on Bullets and Numbering.
  • The dialog box below will appear. Towards the bottom, you will see two radio buttons. One says Continue previous list. The other says Restart numbering.
  • Click on Restart numbering and click on OK. You should be set!

See video description.

Bullets and Numbering


Deepti said...

What do you do if it still doesn't work?

Kevin Dixon said...

Try right-clicking on the second list and then click on Restart Numbering.

Anonymous said...

Nope. It still isn't working.