Outlook: Invite Attendees

The Outlook Calendar feature is not only used to track your own schedule. You can use it to schedule meetings with other staff as well.

1. When you create a new appointment in Outlook Web Access, you will notice two tabs.
   
2. The default tab is labeled “Appointment”. The other tab is labeled “Availability”. Click on that tab and the window will change.
   
3. Type the meeting attendee names and their schedules will appear (details are hidden).
   
4. Select the time that is convenient for all attendees.
   
5. Click on “Invite Attendees”. An email message will automatically be sent to all participants.
   

For Outlook 2003 users:

1. Follow the same procedure.
   
2. The “Availability” tab is labeled “Scheduling”.
   
3. You can also access this feature when in the Calendar View by clicking on Actions on the Menu bar and then clicking on “Plan a Meeting”.
   

Of course, this feature is only useful if all staff use the Calendar.